Overview

With Meeting4Display, find an available workspace, check its equipment, book it instantly and let yourself be guided to its location.

Book directly from the room booking touch screen located at the entrance of the meeting room, your mobile, a kiosk or make this reservation from your company's messaging system. Broadcast in real time the status of your rooms and indicate their location on your digital signage displays, thanks to Meeting4Display widgets.

  • Messaging systems supported: Microsoft Exchange, Office 365, Google Workspace (ex G-Suite)
  • Statistics and custom reports on the workspace usage
  • Connection and interaction with digital signage displays
  • Quick and easy installation and configuration
  • Available on SAAS and On-Premise models

Features

Installed at the entrance of a room, the room-booking panel offers the opportunity to communicate easily on the room status. The LED strips on the side indicate if the room is available for use (green light), or it is occupied (red light).

The interface provides additional information regarding upcoming bookings, as well as a timeline of the day’s meeting. Users can book the room on the spot, extend or cancel an on-going meeting (optional), check the room’s information (number of seats, equipment), look for another available room and book it directly from the device.

The app installed on the Android based device is becoming the launcher by default. Meeting4Display software is equipped with features such as authentication by PIN code or NFC in order to access the reservation. Thus, meeting rooms may only be booked by authorized personnel, ideal especially in places frequented by persons external to the company.

Users can book a workspace directly from their calendar, indicating the room/desk as the location of the meeting. Meeting information is then communicated via Meeting4Display and the resource is booked, rendering it unavailable for other users.

The Outlook add-on filters the workspace research to make it easier to book the right room or desk. User will have access to available workspaces that meet their requirements: location (site, building, floor), number of seats available, equipment in the room, etc.

User can also book rooms and desks remotely via a mobile web app, available on any smartphone (iOS, Android).

User starts by choosing the workspace type needed: meeting room or desk. Then, they can indicate the date, start time, duration, capacity (for rooms) and location (site, building, floor, zone): a list of workspaces matching their requirements will pop up. Users can then select the desired meeting room or desk, and a recap of the meeting is displayed.

User can also book a room or a desk with the mobile app while in front of the desired workspace, via a QR code reader. Each workspace has a unique QR code accessible in the server platform. By clicking on the QR code, the camera opens and allows the user to scan it. Then a list of available time slots appears (possibility to modify date and to select all or part of the time slots available). By selecting the time slot, the user is then able to book the desk or the meeting room.

Users can find a recap of all their bookings in the tab “My bookings”. There, the user can extend or cancel meetings.

It requires one Meeting4Display license per reservable room/desk. There are 2 types of licenses. Room license allows to create bookings using the messaging system and the mobile app. Device license comes with the additional room-booking touch screen platform. A mix of license is possible.

Meeting4Display can be connected to digital signage screens to communicate the live status of the company workspaces. Several formats are available to broadcast information on meeting room status, organizers, upcoming meetings, and the location of the workspace. The creation of this content is free and can be based on a proprietary building plan on which the user locates its rooms and desks.

Coupling the plan with QR codes, user can book a desk or a room directly from the plan displayed on the digital signage screens.

Support

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